Privacy Policy

Embed AI, located in Amsterdam and registered with the Chamber of Commerce under number 90283597, is responsible for the processing of personal data as described in this privacy statement.

This privacy statement applies to all our services, including our website (www.embedai.nl), trainings, workshops and consultancy services.

We attach great importance to the protection of your privacy and personal data, and adhere to the General Data Protection Regulation (GDPR).

We collect and process the following categories of personal data:

Identification data:

• First and last name

• Email address

• Phone number

Professional data:

• Company name

• Job title

• Department

• Work experience with AI

Training data:

• Completed trainings

• Progress and results

• Specific learning needs

• Evaluations and feedback

Website usage:

• IP address

• Browser type

• Device information

• Click behavior and browsing history

This data is only collected with your explicit consent or when necessary for the execution of our services.

Your personal data is processed for the following purposes:

Service provision:

• Conducting our trainings and workshops

• Providing training materials

• Tracking your progress

• Sending certificates

Communication:

• Confirming your registration

• Sending practical information

• Answering your questions

• Sending invoices

Marketing (only with your consent):

• Sending newsletters

• Informing about new trainings

• Sharing relevant AI developments

Service improvement:

• Analysis of training results

• Optimization of course material

• Improvement of our website

We apply the following retention periods for personal data:

• Training data: 2 years after last participation

• Invoice data: 7 years (legal retention obligation)

• Marketing data: until withdrawal of consent

• Website analysis data: maximum 26 months

After the retention period, your data is securely deleted or anonymized.

We take the protection of your data seriously and implement appropriate technical and organizational measures:

Technical measures:

• SSL encryption for all data traffic

• Two-factor authentication for systems

• Regular security updates

• Firewalls and antivirus software

• Encrypted storage of data

Organizational measures:

• Access restriction to personal data

• Confidentiality agreements

• Privacy awareness training for employees

• Incident response procedure

• Regular security audits

You have the following rights regarding your personal data:

• Right of access: you can request what data we have about you

• Right to rectification: you can have incorrect data adjusted

• Right to erasure: you can request data to be deleted

• Right to restriction: you can temporarily stop processing

• Right to data portability: you can have data transferred

• Right to object: you can object to processing

• Right to withdraw consent: for marketing purposes

You can exercise these rights by contacting privacy@embedai.nl.

We will respond to your request within 30 days.

Our website uses the following types of cookies:

Necessary cookies:

• For the functioning of the website

• For remembering preferences

• For security and fraud prevention

Analytical cookies:

• For analyzing website usage

• For improving user experience

• Anonymized where possible

Marketing cookies (only with consent):

• For showing relevant content

• For measuring marketing effectiveness

You can manage cookies through your browser settings.

We only share your data with:

• Processors who perform services on our behalf

• Trainers and instructors (only relevant data)

• Government agencies (if legally required)

We have processor agreements with all processors.

We never share data for commercial purposes.

For questions about our privacy policy or your data, you can contact us via:

Email: info@embedai.nl

Phone: +31 (0)6 54270778

You have the right to file a complaint with the Data Protection Authority.

This privacy statement was last updated on March 1, 2024.

We reserve the right to modify this statement.